Frequently Asked Questions for Graduate Services

Admissions

1. What should I do if I did not pass the "GET" (Graduate Essay Test)?

Courses and Registration

2. I just got admitted, what courses should I take and when should I take them?

3. How do I get credit for courses I took at another university?

4. Can I get apply undergraduate courses to my graduate program?

5. Can I apply independent study courses to my program?

6. Can I apply courses from a previous credential or other program to my graduate program?

7. Can I take a course on a "Credit/No Credit" basis?

8. Is a grade of "C-" considered passing for graduate courses?

Culminating Experience

9. How can I make changes to my ATC?

10. How do I select a committee chair and/or second reader for my Culminating Experience?

11. Can my committee chair be a faculty member at the lecturer rank?

12. How do I select a new committee chair because of retirement, sabbatical, or other reason?

13. What must I do if the Committee on Human Subjects did not approve my study proposal?

14. Can I change the study topic in the middle of the study?

15. Can I take 2 or more semesters to finish my thesis or field study?

Petitions and Special Circumstances

16. Can I transfer from one graduate program to another?

17. What must I do if I need to be out of school for a few semesters?

18. What must I do if I need to take more than seven years to finish my graduate program?

 


Admissions

1. What should I do if I did not pass the "GET" (Graduate Essay Test)?

You will need to take EDUC 614, BUS 514, CHS 514 with a passing grade or consult your advisor for other options.


Courses and Registration

2. I just got admitted, what courses should I take and when should I take them?

See Departmental Advisors in your program: consult the bulletin: consult your department's program guidelines; talk to other students in your program.

3. How do I get credit for courses I took at another university?

Talk to Departmental Advisors in your program to see if the courses are acceptable in your program; obtain bulletin descriptions or syllabi describing the courses; complete the Graduate Transfer Unit Evaluation Form.

4. Can I get apply undergraduate courses to my graduate program?

See Departmental Advisors for your program to determine what your department will accept; the University requires that more than half of the courses you use for your graduate program must be graduate-level (numbered 700 and above); if you do use some undergraduate courses, they must be upper division (numbered 300-699).

5. Can I apply independent study courses to my program?

Check your department's guidelines regarding elective flexibility; according to the University Bulletin, the graduate program may include up to 6 semester units of special study courses (699 or 899) or experimental courses (674, 677, 874, 877).

6. Can I apply courses from a previous credential or other program to my graduate program?

The University's "12-unit rule" specifies that a graduate program may not include more than 12 units taken before a student was classified in the program in which the degree is to be earned; a waiver of this policy may be requested by filing a "Petition for Waiver of Graduate Regulations" available on the Graduate Studies website.

7. Can I take a course on a "Credit/No Credit" basis?

Check with an advisor in your department; the University allows you to take up to 30% of the courses on your graduate program for CR/NCR grades.

8. Is a grade of "C-" considered passing for graduate courses?

You must maintain an overall graduate GPA of 3.0 (B), including courses with a grade of C or better. Grades of C- or lower may not be included in your graduate program.


Culminating Experience

9. How can I make changes to my ATC?

Obtain your advisor's approval; fill out the "ATC Substitution or Exception" form.

10. How do I select a committee chair and/or second reader for my Culminating Experience?

Talk to a faculty advisor or a faculty member in your department whose courses you have enjoyed. The committee chair must be from your department; it is possible for the second reader to be from another department. Both committee members must be tenured or tenure-track faculty (lecturers are generally ineligible).

11. Can my committee chair be a faculty member at the lecturer rank?

This is not possible.

12. How do I select a new committee chair because of retirement, sabbatical, or other reason?

See the chair of your department or talk to another faculty member in your department to identify who your new chair will be; complete the "Petition for Committee Revision" form.

13. What must I do if the Committee on Human Subjects did not approve my study proposal?

Do not become upset-this is a normal research procedure and means the university is taking your research work seriously. Carefully review the letter you received from the committee; meet with your advisor to prepare an itemized response; feel free to ask your advisor to call the Chair of the Committee to clarify what changes are required; submit your changes ASAP and move on.

14. Can I change the study topic in the middle of the study?

These things happen. See your advisor and complete revised versions of the same forms you filed to gain approval to conduct your original study (all available online at http://grad.sfsu.edu/ & http://research.sfsu.edu/protocol): (a) Proposal for Culminating Experience, (b) Protocol Approval Form - Human Subjects, (c) Description of the 895 project, and (d) Informed Consent Form.

15. Can I take 2 or more semesters to finish my thesis or field study?

This is generally not a problem, depending upon how much you have left in the overall "7-year window" of time you have to complete your graduate program. During the semester in which you are certain you will finish you must: (a) enroll in Education 897 at the start of the semester - come to BH 240 to do this; (b) file a "Petition to Graduate" before the end of the first month of the semester - do this in ADM 254; (c) file the other normal study completion form and Exit Survey by posted deadlines.


Petitions and Special Circumstances

16. Can I transfer from one graduate program to another?

Talk to faculty members in both your current program and the program you want to enter; fill out the "Change of Graduate Program".

17. What must I do if I need to be out of school for a few semesters?

You are allowed to "skip" one semester of enrollment and remain a student in good standing; if you need to be out of school for more than one semester you must either: (a) apply for an "Educational Leave of Absence" or (b) reapply for admission when you wish to resume your coursework.

18. What must I do if I need to take more than seven years to finish my graduate program?

The university requires that you finish all coursework and requirements (including any prior credit work) within a 7-year "window". If you have a compelling reason to take longer, consult your advisor and you may request an extension by filling out the "Seven Year Limit Extension" form.  Be prepared to take some additional coursework to update possibly outdated courses from over seven years ago.